Home » Privacy Policy

Privacy Notice

 

1. Introduction

We would like to use the information below to provide you “data subject” with an overview of our processing of your personal data and your rights under data protection law. It is generally possible to use our website without entering personal data. However, if you wish to make use of special services offered by our company through our website, it may be necessary to process personal data. If it is necessary to process personal data and there is no legal basis for such processing, we will generally obtain your consent.

 

Personal data, such as your name, address or email address, is always processed in accordance with the EU General Data Protection Regulation (GDPR) and in accordance with the country-specific data protection regulations applicable to the “European Rotors GmbH”. The aim of this Privacy Notice is to inform you about the scope and purpose of the personal data we collect, use and process.

 

As the data controller, we have implemented numerous technical and organisational measures to ensure the most complete possible protection of the personal data processed via this website. Nevertheless, Internet-based data transmissions can in principle have security gaps so that absolute protection cannot be guaranteed. For this reason, you are free to submit personal data on alternative ways, such as by phone or by post to us.

 

2. Data controller

The data controller, as defined by the GDPR, is:

 

European Rotors GmbH

Maximilianstr. 35a, 80539 München, Deutschland

 

Data controller’s representative: Jacopo Foroni. Managing Director

 

3. Data protection officer

You can reach the data protection officer as follows:

privacy@europeanrotors.eu

You may contact our data protection officer directly at any time if you have any questions or suggestions regarding data protection.

 

4. Legal basis for processing

Art. 6 (1) lit. a) GDPR (icw § 25 (1) Telecommunications Digital Services Data Protection Act (TDDDG) (formerly TTDSG)) serves our company as the legal basis for processing operations where we obtain consent for a specific processing purpose.

 

If the processing of personal data is necessary for the performance of a contract to which you are a party, as is the case, for example, with processing operations that are necessary for the delivery of goods or the provision of another service or consideration, the processing is based on Art. 6 (1) lit. b) GDPR. The same applies to processing operations that are necessary for the implementation of pre-contractual measures, for example in the case of enquiries about our products or services.

 

If our company is subject to a legal obligation by which the processing of personal data becomes necessary, such as for the fulfilment of tax obligations, the processing is based on Art. 6 (1) lit. c) GDPR.

 

In rare cases, the processing of personal data might become necessary to protect vital interests of the data subject or another natural person. This would be the case, for example, if a visitor were to be injured on our premises and as a result their name, age, health insurance data or other vital information had to be passed on to a doctor, hospital or other third party. In this case, the processing would be based on Art. 6 (1) lit. d) GDPR.

 

Finally, processing operations could be based on Art. 6 (1) lit. f) GDPR. Processing operations which are not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary for the protection of a legitimate interest of our company or a third party, provided that the interests, fundamental rights and freedoms of the data subject do not overweigh. We are permitted to carry out such processing operations in particular because they have been specifically mentioned by the European law. In this respect, the legislature took the view that a legitimate interest could be assumed if you are a customer of our company (Recital 47, Sentence 2 GDPR)..

 

Our offer is inherently aimed at adults. Persons under 16 years of age may not transmit any personal data to us without the consent of their parents or legal guardians. We do not request personal data from children and adolescents, do not collect it and do not pass it on to third parties.

 

5. Disclosure of data to third parties

Your personal data will not be conveyed to third parties for purposes other than those listed below.

We will only share/convey your personal data with third parties if:

1. you have given us your express consent to do so in accordance with Art. 6 (1) lit. a) GDPR,
2. the disclosure is permissible in accordance with Art. 6 (1) lit. f) GDPR to protect our legitimate interests and there is no reason to assume that you have an overriding interest worthy of protection in the non-disclosure of your data,
3. in the event that a legal obligation exists for the disclosure pursuant to Art. 6 (1) lit. c) GDPR, as well as
4. this is legally permissible and necessary according to Art. 6 (1) lit. b) GDPR for the processing of contractual relationships with you.

In the context of the processing operations described in this privacy statement, personal data may be transferred to the USA. Companies in the USA only have an adequate level of data protection if they have certified themselves under the EU-US Data Privacy Framework and thus the adequacy decision of the EU Commission pursuant to Art. 45 GDPR applies. We have explicitly mentioned this in the privacy policy for the service providers concerned. In order to protect your data in all other cases, we have concluded commissioned processing agreements based on the standard contractual clauses of the European Commission. If the standard contractual clauses are not sufficient to establish an adequate level of security, your consent pursuant to Article 49 (1) a) of the GDPR may serve as the legal basis for the transfer to third countries. This sometimes does not apply in the case of a data transfer to third countries for which the European Commission has issued an adequacy decision pursuant to Article 45 of the GDPR.

 

6. Technology

6.1 SSL/TLS-encryption

This site uses SSL or TLS encryption to guarantee the security of data processing and to protect the transmission of confidential content, such as orders, login data or contact enquiries that you send to us as the operator. You can recognise an encrypted connection by the fact that the address bar of the browser contains a “https://” instead of a “http://” and by the lock symbol in your browser bar.

We use this technology to protect your transmitted data.

6.2 Data collection when visiting the website

If you only use our website for informational purposes, if you do not register or otherwise provide us with information or do not give your consent to processing that requires consent, we only collect data that is technically necessary for the provision of the service. This is regularly data that your browser transmits to our server (in so-called “server log files”). Our website collects a series of general data and information each time you or an automated system accesses a page. This general data and information is stored in the server log files. The following can be recorded:

1. the browser types and versions used,
2. the operating system used by the accessing system,
3. the website from which an accessing system accesses our website (so-called referrer),
4. the sub-pages accessed via an accessing system on our website,
5. the date and time of access to the website,
6. an internet Protocol (IP) address, and
7. the internet service provider of the accessing system.

When using this general data and information, we do not draw any conclusions about your person. Rather, this information is required to

1. deliver the contents of our website correctly,
2. optimise the contents of our website as well as to advertise it,
3. ensure the permanent operability of our IT systems and the technology of our website, and
4. provide law enforcement authorities with the information necessary to prosecute in the event of a cyber-attack.

Therefore, the data and information collected will be used by us for statistical purposes only and for the purpose of increasing the data protection and data security of our enterprise to ensure an optimal level of protection for the personal data we process. The data of the server log files is stored separately from any personal data provided by a data subject.

The legal basis for data processing is Art. 6 (1) lit. f) GDPR. Our legitimate interest follows from the purposes for data collection listed above.

 

6.3 Encrypted payment transactions

If, after concluding a paid contract, there is an obligation to provide us with your payment data (e.g. the account number when granting direct debit authorisation), this data is required for the processing of payments.

Payment transactions via the common means of payment (Visa/MasterCard or direct debit) are made exclusively via an encrypted SSL or TLS connection. You can recognise an encrypted connection by the fact that the address bar of the browser contains a “https://” instead of a “http://” and by the lock symbol in your browser bar.

We use this technology to protect your transmitted data.

 

7. Cookies

7.1 General information about cookies

We use cookies on our website. Cookies are small files that are automatically created by your browser and stored on your IT system (laptop, tablet, smartphone or similar) when you visit our website.

Information generated from the specific device used is stored in cookies. This does not mean, however, that we will gain immediate knowledge of your identity.

The use of cookies helps us make it more convenient for you to use our website. For example, we use session cookies to detect whether you have already visited individual pages on our website. These are erased automatically when you leave our website.

In addition, we also use temporary cookies to optimise user-friendliness, which are stored on your end device for a specific period of time. If you visit our site again to use our services, it is automatically recognised that you have already been with us and which entries and settings you have made so that you do not have to enter them again.

We also use cookies to statistically record the use of our website and to evaluate our offer for you for the purpose of optimisation. These cookies enable us to automatically recognise that you have already visited our website when you visit it again. The cookies set in this way are automatically deleted after a defined period of time. The respective storage period of the cookies can be found in the settings of the consent tool used.

 

7.2 Legal basis for the use of cookies

The data processed by the cookies, which are required for the proper functioning of the website, are thus necessary to protect our legitimate interests as well as those of third parties in accordance with Art. 6 (1) lit. f) GDPR.

For all other cookies, the following applies: You have given your consent to this within the meaning of Art. 6 (1) lit. a) GDPR via our opt-in cookie banner.

 

7.3 Tips for avoiding cookies in common browsers

You can delete cookies, allow only selected cookies or completely deactivate cookies at any time via the settings of the browser you are using. You can find more information on the support pages of the respective providers:

l Chrome: https://support.google.com/chrome/answer/95647?tid=311178978.

l Safari: https://support.apple.com/de-at/guide/safari/sfri11471/mac?tid=311178978.

l Firefox: https://support.mozilla.org/de/kb/cookies-und-website-daten-in-firefox-loschen?tid=311178978.

l Microsoft Edge: https://support.microsoft.com/de-de/microsoft-edge/cookies-in-microsoft-edge-l%C3%B6schen-63947406-40ac-c3b8-57b9-2a946a29ae09.

 

8. Data processing on our website

8.1 Data processing for contract execution

Pursuant to Art. 6 (1) lit. b) GDPR, personal data is collected and processed if you provide it to us for the execution of a contract. Which data is collected can be seen from the respective input forms. We store and use the data provided by you for the purpose of processing the contract. After complete execution of the contract, your data will be blocked taking into account tax and commercial law retention periods and deleted after expiry of these periods, unless you have expressly consented to further use of your data or we are legally permitted to the further use of your data, about which we inform you accordingly below.

We only transmit personal data to third parties if this is necessary within the scope of the data protection agreement, for example to the providers of the webshops or to the payment provider entrusted with the payment processing. Further transmission of data does not take place or only if you have expressly consented to the transmission. Your data will not be passed on to third parties without your express consent.

The basis for data processing is Art. 6 (1) lit. b) GDPR, which permits the processing of data for the fulfilment of contracts or pre-contractual measures.

 

8.2 Contact support / Contact form

Personal data is collected when contacting us (e.g. via contact form or e-mail). Which data is collected in the case of the use of a contact form can be seen from the respective contact form. This data is stored and used exclusively for the purpose of answering your request or for contacting you and the associated technical administration. The legal basis for processing the data is our legitimate interest in responding to your request in accordance with Art. 6 (1) lit. f) GDPR. If your contact is aimed at concluding a contract, the additional legal basis for processing is Art. 6 (1) lit. b) GDPR. Your data will be deleted after final processing of your request; this is the case if it can be inferred from the circumstances that the matter concerned has been conclusively clarified and the deletion does not conflict with any legal obligations to retain data.

 

8.2 Marketing consent

When providing your personal data during one of our registration processes, you have the option of consenting to the use of your data for marketing purposes. In this case, we will use your data to send you occasional marketing information about our services and offers from our partners. However, the personal data collected during this process will not be passed on to third parties.

You can revoke your consent to the storage of personal data that you have provided to us for marketing purposes at any time. To do so, simply send an email to the address provided in the promotional email.

The legal basis for data processing for marketing purposes is Art. 6 (1) (a) GDPR, your consent.

 

9. Integration of external service modules

We integrate external service modules into our website that help us tailor our offerings to meet demand and organize our annual European Rotors Show. These service modules contain data processing procedures, some of which are the responsibility of the service providers. Below you will find an overview of the integrated service modules.

 

9.1. Application for Exhibit

Through a service provided by Map Your Show LLC, Ohio, USA, you can apply to be an exhibitor at the next European Rotors Show. On our website, we link to a data processing process by Map Your Show LLC, in which business contact and payment data, as well as web communication data can be collected in order to process exhibit applications. Map Your Show LLC, Ohio, USA, is responsible for data processing in this process.

Map Your Show’s privacy policy can be found at the following location: https://www.mapyourshow.com/privacy-policy

After you register, we will have access to the data you have entered in order to conclude a contract with you. This processing of personal data is necessary for the performance of a contract or for the implementation of pre-contractual measures (GDPR, Art. 6 (1) (b)).

 

9.2. Housing/Travel Management

On our website, we offer a service that allows you to book accommodation for the European Rotors Show. This is a service provided by bnetwork France. bnetwork France is solely responsible for processing the data relating to hotel bookings.

bnetwork Frances privacy policy can be found at the following location: https://www.bnetwork.com/Corporate/Legal/LegalNotice.aspx

European Rotors does not have access to the data collected by bnetwork France.

 

9.3. Visitor Registration/ Ticket Sales

Through a service provided by Swapcard Corporation SAS, Paris, France, you can register and buy tickets for the next European Rotors Show. On our website, we link to a data processing process by Swapcard Inc, in which your contact and payment data, as well as web communication data can be collected in order to process your ticket purchase and registration. In this case, European Rotors is responsible for data processing. Swapcard acts as our processor in accordance with the GDPR. A data processing agreement has been concluded with Swapcard for this purpose.

In this context, Swapcard also acts as our payment service provider. When you make a payment via Swapcard, Swapcard collects various transaction data and forwards it to the credit institution. Depending on the payment method, Swapcard may collect additional data required for transaction processing, such as your address, account number, or email address. Swapcard then authenticates the transaction using the authentication procedure deposited with the credit institute for this purpose. According to PCI industry standard neither we nor third parties have access to your payment data.

After you purchase, we will have access to the data you have entered in order to conclude a contract with you. According to #8.1. of this policy this processing of personal data is necessary for the performance of a contract or for the implementation of pre-contractual measures (GDPR, Art. 6 (1) (b)).

During the registration/ticket purchase process, Swapcard may also act as its own controller for data processing. The purposes of data processing may include management of member account including creation, hosting, maintenance, update and deletion, provision of a private messaging system to members, management of a matchmaking system including development, maintenance, improvement, correction, provision of support to members in connection with their member Account or the messaging system, technical maintenance and improvement of the platform, communication and marketing of the platform’s capabilities and features to members, management of platform’s performance, including but not limited to technical and/or commercial performances, usage, adoption, feedback, metrics and analytics, maintenance of the platform security and integrity. In this case, you will be clearly informed during the registration/ticket purchase process when your data will be used for these purposes.

Swapcard’s privacy policy can be found at the following location: https://www.swapcard.com/legal/privacy-policy

 

9.4. Floorplan

Through a service provided by Map Your Show LLC, Ohio, USA, you can view the floor plan of the next European Rotors Show and see the exhibitors. On our website, we link to this service by Map Your Show LLC, in which web communication data can be collected. Map Your Show LLC, Ohio, USA, is responsible for data processing in this process.

Map Your Show’s privacy policy can be found at the following location: https://www.mapyourshow.com/privacy-policy

 

9,5 Stand Design Submission Form (Smartsheets)

We use an online form provided by Smartsheet Inc. to collect and process information submitted by users. Smartsheet is a cloud-based platform for data collection and workflow management.

When you submit the form, we may collect the following types of personal data:
Information you actively provide (e.g. name, email address, phone number, company details, or other data entered into the form fields), any files or attachments uploaded through the form and finally technical data automatically transmitted when accessing the form, such as: IP address, browser type and device Information date and time of access.

The data submitted through the form is processed for the following purposes:
– Handling your request or inquiry
– Internal administration and communication

Your data is transmitted to and stored on servers operated by Smartsheet Inc., which acts as a data processor on our behalf. We determine what data is collected and how it is used (data controller). Smartsheet processes the data only according to our instructions.

Since Smartsheet is headquartered in the United States, personal data may be transferred to and processed in countries outside the European Economic Area. Smartsheet applies recognized safeguards and complies with international data protection standards. We have entered into a data processing addendum with Smartsheets that includes standard contractual clauses for the transfer of data to the United States.

The form itself is hosted by Smartsheets. When you access the form, cookies and similar technologies may be used to ensure the form functions properly, to recognize your device or browser, to analyze usage, and to improve the service. These technologies may collect information such as your IP address, device identifiers, and usage behavior. For more details, please refer to Smartsheets’ Privacy Policy, which is available directly on the form or at https://www.smartsheet.com/legal/privacy.

 

10. Web analytics

10.1 Google Analytics Universal

On our websites we use Google Analytics, a web analytics service provided by Google Ireland Limited (https://www.google.de/intl/de/about/), Gordon House, Barrow Street, Dublin 4, Irland (“Google”). In this context, pseudonymised usage profiles are created and cookies (see point “Cookies”) are used. The information generated by the cookie about your use of this website such as:

1. Browser information,
2. Operating system used,
3. Referrer-URL (previously visited (web)site),
4. IP address and
5. Time of server request,

are transmitted to a Google server in the USA and stored there. The information is used to evaluate the use of the website, to compile reports on website activity and to provide other services related to website and internet use for the purposes of market research and demand-oriented design of these internet pages. This information may also be transferred to third parties if this is required by law or if third parties process this data on our behalf. Under no circumstances will your IP address be merged with other Google data. The IP addresses are anonymised so that an assignment is not possible (IP masking).

You may refuse the use of cookies by selecting the appropriate settings on your browser, however, please note that if you do this you may not be able to use the full functionality of this website.

These processing operations are carried out exclusively when explicit consent is given in accordance with Art. 6 (1) lit. a) GDPR.

You can also prevent the collection of data generated by the cookie and related to your use of the website (incl. your IP address) as well as the processing of this data by Google by downloading and installing a browser add-on (https://tools.google.com/dlpage/gaoptout?hl=de).

The parent company Google LLC is certified as a US company under the EU-US Data Privacy Framework. There is hereby an adequacy decision pursuant to Art. 45 GDPR, so that a transfer of personal data may also take place without further guarantees or additional measures.

Additional information on the service can be found at the following link: https://support.google.com/analytics/answer/6004245?hl=de.

 

11. Plugins and other services

11.1 Google Tag Manager

On this website we use the Google Tag Manager service. The operating company of Google Tag Manager is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. Google Ireland Limited is part of the Google group of companies headquartered at 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

Through this tool, “website tags” (i.e. keywords, which are integrated into HTML elements) can be implemented and managed via an interface. Through the use of Google Tag Manager, we can automatically track which button, link or personalized image you have actively clicked on and can then record which content of our website is of particular interest to you.

The tool also triggers other tags, which in turn may collect data. Google Tag Manager does not access this data. If you have made a deactivation at the domain or cookie level, this remains in place for all tracking tags implemented with Google Tag Manager.

These processing operations are carried out exclusively when explicit consent is given in accordance with Art. 6 (1) lit. a) GDPR.

The parent company Google LLC is certified as a US company under the EU-US Data Privacy Framework. There is hereby an adequacy decision pursuant to Art. 45 GDPR, so that a transfer of personal data may also take place without further guarantees or additional measures.

Additional information on the service can be found at the following link: https://www.google.com/intl/de/policies/privacy/.

 

11.2 Google WebFonts

Our website uses so-called Web Fonts for the uniform display of fonts. The Google WebFonts are provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. Google Ireland Limited is part of the Google group of companies with headquarters at 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

These processing operations are carried out exclusively when explicit consent is given in accordance with Art. 6 (1) lit. a) GDPR.

The parent company Google LLC is certified as a US company under the EU-US Data Privacy Framework. There is hereby an adequacy decision pursuant to Art. 45 GDPR, so that a transfer of personal data may also take place without further guarantees or additional measures.

Additional information on the service can be found at the following links: https://developers.google.com/fonts/faq and https://www.google.com/policies/privacy/.

 

11.3 YouTube (Videos)

We have integrated components of YouTube on this website. The operating company of YouTube is YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA. YouTube, LLC is a subsidiary of Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

On some subpages of our websites, we also directly integrate videos stored on YouTube. With this integration, content from the YouTube website is displayed in parts of a browser window. When you call up a (sub-)page of our website on which YouTube videos are embedded, a connection is established to the YouTube servers and the content is displayed on the website by informing your browser.

YouTube content is only integrated in “extended data protection mode”. YouTube itself provides this mode and thus ensures that YouTube does not initially save any cookies on your device. However, when the relevant pages are called up, the IP address and, if applicable, other data are transmitted and, in particular, which of our websites you have visited. However, this information cannot be assigned to you unless you have logged in to YouTube or another Google service before accessing the page or are permanently logged in.

As soon as you start the playback of an embedded video by clicking on it, YouTube only saves cookies on your device through the extended data protection mode, which do not contain any personally identifiable data, unless you are currently logged in to a Google service.

These cookies can be prevented by appropriate browser settings and extensions.

Requesting the video also constitutes your consent for the placement of the corresponding cookie (Art. 6 (1) lit. a) GDPR).

This US company is certified under the EU-US Data Privacy Framework. There is hereby an adequacy decision pursuant to Art. 45 GDPR, so that a transfer of personal data may also take place without further guarantees or additional measures.

You can view YouTube’s privacy policy at: https://www.google.de/intl/de/policies/privacy/.

 

12. Your rights as a data subject

12.1 Right to confirmation

You have the right to request confirmation from us as to whether personal data relating to you will be processed.

 

12.2 Right to information (Article 15 GDPR)

You have the right to obtain information about the personal data stored about you at any time, free of charge, as well as the right to access a copy of such data from us, in accordance with the statutory provisions.

 

12.3 Right to rectification (Article 16 GDPR)

You have the right to request the immediate rectification of incorrect personal data relating to yourself. Furthermore, the data subject has the right to request the completion of incomplete personal data, taking into account the purposes of the processing.

 

12.4 Erasure (Article 17 GDPR)

You have the right to demand that we erase the personal data relating to you be deleted without delay, provided that one of the reasons provided by law applies and if processing or further storage is not required.

 

12.5 Restriction to processing (Article 18 GDPR)

You have the right to request that we restrict the processing of your data if one of the legal requirements is met.

 

12.6 Data transferability (Article 20 GDPR)

You have the right obtain personal data relating to you that you provided us in a structured, commonly used and machine-readable format. You also have the right to transfer this data to another controller without hindrance by us, to whom the personal data was provided, provided that the processing is based on the consent pursuant to Art. 6 (1) lit. a) GDPR or Art. 9 (2) lit. a) GDPR or on a contract pursuant to Art. 6 (1) lit. b) GDPR, and the data are processed using automated procedures, unless processing is necessary to complete a task, is in the public interest or is carried out in the exercise of an official authority assigned to us.

Furthermore, when exercising your right to data transferability pursuant to Art. 20 (1) GDPR, you have the right to have personal data transferred directly from one controller to another, provided this is technically feasible and does not impede the rights and freedoms of other persons.

 

12.7 Objection (Article 21 GDPR)

You have the right to lodge an objection to the processing of personal data relating to you for reasons relating to your particular situation where this is done on the basis of Art. 6 (1) lit. e) (data processing in the public interest) or lit. f) (data processing on the basis of the weighing of legitimate interests) GDPR.

This also applies to profiling based on these provisions pursuant to Article 4 Number 4 GDPR.

Should you lodge an objection, we will no longer process your personal data unless we can demonstrate compelling and legitimate reasons for such processing that outweigh your interests, rights and freedoms, or where processing serves the assertion, exercise or defence of legal claims.

In individual cases, we process your personal data for direct marketing purposes. You have the right to object at any time to the processing of personal data for the purpose of such advertising. This also applies to profiling where this is connected to this kind of direct marketing. Should you object to the processing of your data for direct marketing purposes, we will no longer process your personal data for this purpose.

In addition, you have the right to object to our processing of your personal data for scientific or historical research purposes or for statistical purposes pursuant to Article 89 (1) GDPR for reasons arising from your particular situation, unless such processing is necessary for the performance of a task in the public interest.

You are free to exercise your right to lodge an objection in relation to the use of information society services, Directive 2002/58/EC notwithstanding, by means of automated procedures using technical specifications.

 

12.8 Revocation of consent regarding data protection

You have the right to revoke any consent to the processing of personal data at any time with future effect.

 

12.9 Lodging a complaint with a supervisory authority

You have the right to complain to a supervisory authority responsible for data protection about our processing of personal data.

 

13. Duration of storage of personal data

The criterion for the duration of the retention of personal data is the respective legal retention period. Once this period expires, the data in question will be routinely erased, provided it is no longer required for the fulfilment or initiation of the contract.