Exhibitor Guidelines & Key Terms

Exhibitor Guidelines

Event Overview

• Location: Eurexpo Lyon
• Dates:
  • Tuesday, 1 Dec: 10:00–17:00
  • Wednesday, 2 Dec: 10:00–17:00
  • Thursday, 3 Dec: 10:00–16:00

Your Exhibit & Stand

Exhibits

• All exhibits must be registered in advance.

Stand Design

• Stand type determines layout rules (Premium, Deluxe, Standard, Static).
• Fully enclosed stands are not permitted.
• Maximum height: 2.5 m (unless approved).

Flooring & Rigging

• Floor covering is mandatory (not included in fee).
• Ceiling suspensions require venue approval.

Build-Up & Dismantling

Set-Up Times

• Nov 28–30: 08:00–19:00 daily

Requirements

• Build must start at least 24 hours before opening.
• Permits must be arranged by exhibitor (if required).

Dismantling

• Starts: 3 Dec from 17:00
• Deadline: 4 Dec at 20:00
• Early dismantling is not allowed.

Daily Access Rules

• Access permitted 1 hour before opening and until 1 hour after closing.
• Entering other stands requires permission.

Safety & Compliance

• You are responsible for:
  • Stand safety and stability
  • Emergency access routes
  • Staff safety training and compliance

Services Included

Included with Your Registration

• Exhibitor & customer badges
• Listing in the exhibitor directory & website
• Basic hall security & cleaning (common areas)
• Marketing support materials

Not Included (Extra Cost)

• Stand construction & utilities
• On-site services (electricity, lifting equipment, etc.)
• Additional security, cleaning, catering

Marketing & Promotion

• Allowed: Promotion within your stand space
• Requires approval:
  • Advertising outside your stand
  • Distribution of materials across the venue
• Not allowed:
  • Canvassing visitors outside your stand
  • Unauthorized political messaging

Sales & Intellectual Property

• Sales are permitted if compliant with local laws.
• Exhibitors must not infringe third-party IP rights.

Fees & Payments

• Additional costs include:
  • €9/m² facility charge
  • €500 directory listing fee
• Payments are due upon invoice receipt.
• VAT is added where applicable.

Cancellation Policy

• By 13 July 2026: 50% fee payable
• By 17 Aug 2026: 80% fee payable
• By 14 Sept 2026: 100% fee payable

Insurance & Liability

• Exhibitors must have adequate liability insurance.
• You are responsible for damages caused by your stand or operations.

Key Deadlines

• Stand height approvals: 6 Sept 2026
  Submit your booth diagrams with heights marked in meters.
• Event/stand party requests: 21 Oct 2026
  Submit your Event/stand party details for approval.

Important Tips

• Plan your stand early and obtain approvals where required
• Follow safety and operational rules at all times
• Book services and utilities in advance
• Meet all deadlines to avoid penalties